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  • Email
  • Contact Management
  • Group Calendars
  • Simplified Administration
  • Essential Mobility


Easily manage and search large inboxes of emails using folders, tags, filters and conversation views in a rich, innovative user interface.

A Smarter Mailbox reduces time spent finding important emails

  • View inbox by message or by natural Conversation View
  • Drag and drop messages into folders or onto Tag(s)
  • Share tags across applications and mailboxes
  • Messages may have multiple Tags and act as virtual folders
  • Instant filtering of direct messages, distribution lists, feeds, and notifications
  • Move bulk or unimportant email out of Inbox to Activity Streams

Email Compose Tabs eliminate the need for new windows with every message

  • Multiple email compose or calendar event tabs may be opened at the same time
  • Tabs simplify context switching between email and calendar
  • Rich compose with cut and paste from desktop apps and inline images
  • Attach multiple files at once from either your computer or Briefcase
  • Autocomplete to contacts in your personal or Global Address List (GAL)

Integration of email, contacts and calendar makes toggling between them unnecessary

  • Preview your daily schedule next to a meeting invite in Email.
  • Drag a message onto the Email Calendar Widget to automatically create a meeting with the email recipients, including any attachments and email notes
  • Drag a message onto Contact Collector to add all message recipients to your Address Book

Recover gracefully with Undo Send, Restore Email and Scheduled Delivery

  • Choose a default delay time between 2 – 20 seconds for messages to be actually sent through the mail queue after hitting the Send button
  • In the Trash folder you may Recover Deleted Items for up to 30 days (administrator configurable)
  • From the Send button drop-down select at future date, time and even time zone to send an email to one or more recipients

Simple sharing with Delegated Access to inbox or folders

  • Right click on your inbox, a folder or sub-folder and share it within or outside your workgroup (administrators may disable public share if security policy does not allow it)
  • Grant others View, Manage or Administration rights
  • Allow delegates to reply
  • Share message folders for specific use, such as only correspondence about the Q2 Customer Appreciation Dinner.

Contact Management

Easily manage and search large inboxes of emails using folders, tags, filters and conversation views in a rich, innovative user interface.

Messaging and Collaboration for the Post-PC Era

  • Connect users to their personal clouds with a smarter mailbox that integrates email, voice, tasks, address book, calendar and enterprise applications
  • Choose multiple deployment options: in a private cloud as a virtual appliance or hosted in the public cloud
  • Out-of-the-box integrated click-to-call, visual voicemail, chat and presence
  • Stay connected anywhere on any smartphone or other device with automatic sync
  • Work online or offline with Zimbra Desktop or clients such as Microsoft Outlook
  • Integrate with external directories for authentication, address lists and provisioning
  • Operate at a lower total cost-of-ownership (TCO) than comparable legacy platforms

Advanced, Integrated Web Experience

  • Boost productivity with an innovative, recently enhanced robust browser-based interface
  • New dedicated search tab with common and easy-to-customize filters
  • Easily send and receive authenticated and encrypted email messages
  • Productive document management, check in/out, instant sharing of documents and folders
  • Calendar wizard finds optimal group meeting times and is interoperable with Microsoft Exchange 2007 / 2010
  • Transform Zimbra into a customized “collaboration hub” by integrating external applications and web services – such as Facebook, Twitter, Socialcast and enterprise applications including Oracle and SAP

Flexible Deployment Options and Virtualization-Ready

  • Option to deploy as a Zimbra Collaboration Server natively on hardware or virtualized or deployed as a software virtual appliance
  • Deploy Zimbra on-premises or as a Cloud service from a VMware hosting partner
  • Fully supports multi-tenancy and delegated administration for hosting and service providers
  • Role-based delegated administration to create domain or limited administration settings per account
  • Zimbra leverages high availability, disaster recovery and backup from VMware vSphere
  • Smartcard and Common Access Card authentication

Integrated Unified Communication

  • Out-of-the-box integration with Cisco and Mitel for click-to-call, visual voicemail, call record history, presence and instant messaging
  • Extend Zimbra to work with other third-party unified communication solutions through the Zimbra SDKS

Anywhere Mobility

  • Synchronization to iOS (iPhone, iPad), Windows and Android-based smart phones and tablets
  • Use any BlackBerry smartphone with Zimbra via Zimbra Connector for BlackBerry Enterprise Server (BES)
  • Manage security policies and remote device wipe, PINs and device management features on user accounts
  • Rich browser-based experience for Zimbra email, contacts, calendar and files on any xHTML-capable device

Zimbra Desktop and Desktop Clients

  • Get the same powerful Zimbra experience offline with Zimbra Desktop, the free email client for Windows, Mac or Linux desktops.
  • Aggregates Gmail, Yahoo! Mail, AOL, Hotmail and other POP/IMAP accounts
  • Sync Gmail, Yahoo! Address Book and Calendar
  • MAPI synchronization to outlook 2003/2007/2010 with full delegate, offline access and support for S/MIME

Simplified Administration

  • Simplified task-oriented AJAX Web Administration Console enables anywhere administration
  • Integrated anti-Spam, antivirus and directory services (LDAP, Active Directory)
  • Real-time mailbox backup and restore; native hierarchical storage management (HSM)
  • Cross-mailbox discovery and archiving for regulatory compliance
  • Manage end-user features, quotas, storage policies via Class-of-Service (CoS)
  • Migration Wizards enable customers to rapidly and easily migrate from Microsoft Exchange and Domino environments to the Zimbra

Group Calendars

Maximize productivity with a robust calendar designed for the enterprise that includes a group scheduling wizard to quickly find the optimum time for large meetings and Microsoft Exchange interoperability.

Robust calendar designed for the enterprise

  • Day, Week, Work Week, Month, List, Schedule Views
  • Drag and drop events to change date, time or duration
  • Toggle visibility and color code multiple schedules and events
  • Mark events public, private, busy
  • Tag events for faster organization, share them with email, contacts
  • Multi-Tab Event Compose makes toggling between calendar and email unnecessary
  • Invite attendees from Global Address List (GAL), view free/busy and set optional/mandatory
  • Set start-stop and duration times, automatically adjusted for users in other time zones
  • Choose locations, resources and add attachments
  • Configurable pop-up, email and SMS reminders
  • Fully customizable repeating event settings

Group Scheduling Wizard finds the optimal time and place for large meetings within seconds

  • Preview invitees’ free/busy times
  • View time / date by number of available invitees
  • Auto-suggests next available time / locations
  • One click preview all available conference rooms at selected time
  • Set building, floor and room capacity suggestion preferences

Delegate access to calendars and share calendars with peers

  • Right click a Calendar icon to share it within or outside your workgroup 
  • Grant others View, Manage or Administration rights
  • Allow delegates to schedule and accept meeting invites ‘on behalf of’
  • Publish Calendars publicly to the web and send anyone public ‘Free/Busy Links” to share your availability without having to sent explicit invites
  • Smart views for managing multiple calendarsImportant any iCal feed or Google calendar into Zimbra Calendar to create a master free/busy view across work, club and personal calendars.
  • Create new Calendars to add Holidays, Sports, Facebook or Google Calendar as feeds in Zimbra
  • Set feed display color to easily tell them apart from work schedules
  • Choose whether feeds will appear in your global free/busy status across the organization

Add Exchange users as meeting invitees through the Global Address List (GAL)

  • View free/busy times in Event Details and Schedule Wizard 
  • Choose rooms and resources
  • Also works for either user in MS Outlook

Save time and frustration by not starting over

  • Right click an event to Create a Copy, which will preserve invitees, attachments and notes (such as dial in numbers)
  • Edit copied event without worrying about affecting original event
  • Use the Trash Folder to view and restore from a list of deleted events (storage retention policy is admin configurable)

Simplified Administration

Zimbra has an easy-to-use web-based administration console enabling administrators to securely access the application anywhere, anytime. Plus, a full complement of migration tools makes the transition from legacy systems to Zimbra seamless.

  • Real-time mailbox backup and restore; native hierarchical storage management (HSM)
  • Cross-mailbox discovery and archiving for regulatory compliance
  • Integrated anti-Spam, antivirus, and directory services (LDAP, Active Directory)
  • Open Web service APIs / REST interface
  • Full Admin Scripting Tools are also available for large scale / batch operations.

Secure, Web-based Management

Through the web-based administration console, IT administrators can easily manage access and policies for a diverse set of users, including:


Microsoft Exchange, Lotus Domino, Novell GroupWise Migration Tools

VMware Professional Services provides a complete set of services to plan and execute customer migrations from Exchange, Domino, GroupWise, or other legacy email systems to Zimbra. The Zimbra Team will work directly with you to determine the best strategy for your migration.

Our tools and team can help with scenarios ranging from a small business up to a large service provider for full enterprise migration strategy. (See Service Provider migration PDF for more information on capabilities).

For general migration scenarios:

  • Consulting, best practices, sample scripts, and documentation provided
  • Supported migration formats include IMAP (email), CSV (contacts), iCal (calendar)
  • Multi-threaded for parallel mailbox migrations and improved scalability
  • Stage and schedule data migrations with improved visibility into real-time statistics and error logging.
  • Migrate out-of-office settings to reduce migration scheduling conflicts

For Exchange / Domino / GroupWise migration scenarios:

  • Consulting, best practices, sample scripts, and documentation provided
  • Wizard applications that perform direct server-to-server migration at the individual or batch level
  • For Outlook / Exchange a PST importer application is also available

Essential Mobility

Use IMAP email and mobile web browser for any device.

Mobile Web Browser

In addition to Advanced (AJAX) and Standard (HTML) browser modes, Zimbra Collaboration Server has a Mobile web email and collaboration. Mobile mode is AJAX web technology optimized for smaller device and tablet form factors, and provides rich functionality on virtually any device. Users may access Email, Voice, Contacts, Calendars, Social, Address Books and Search- a feature set more advanced than most default client applications expose on devices.

Key Features:

  • Real-time access to Email, Contacts, Address Book, Calendar, Briefcase, Search
  • View shared content (folders, contacts, schedules)
  • Use Conversation Views and Tags
  • Conduct server-side Searches including Advanced functionality in Visual Search Builder
  • View all folders, saved searches, flags and tags
  • Mark messages a spam

Getting Started:

Access to Zimbra via a mobile web browser is available on all versions of Zimbra Collaboration Server and is as simple as entering a URL in the address bar plus a username and password.